Case study: How Silent Infotech Simplified Multi-Classification
Payroll With US Compliant Odoo Module
Guided by expertise gained over 20 years of achieving success for clients, we practice with passion and strategic focus on the future.
About a USA Manufacturer Facing a Payroll Problem
Managing payroll in manufacturing isn’t just about hours and rates - it’s about handling complexity at scale.
One U.S.-based manufacturing company was overwhelmed by payroll disputes, especially with employees working multiple roles at different rates, variable shifts, and overtime. Their existing system couldn’t keep up, leading to frequent errors, compliance risks, and employee dissatisfaction
That’s where Silent Infotech stepped in. We built a custom Odoo payroll module, fully compliant with U.S. labor laws, designed to automate role-based pay calculations, overtime logic, and timesheet integration. This case study highlights how our tailored solution transformed their payroll process from chaos to clarity, restoring trust between HR and the workforce.
Outcome After Our Solution Implementation
90%
Fewer Payroll Disputes
99.9%
Pay Slip Accuracy
80%
Reduction in HR Processing Time
100%
Compliance with FLSA & Tax Rules
The Challenges Faced By a Firm in Payroll While Using Old Software
Before engaging with Silent Infotech, the manufacturer was dealing with several
significant payroll issues:
Complexities With Multi-Role Pay
Employees held multiple job classifications (e.g., operator, technician, supervisor), each with its corresponding pay rate. The payroll solution was not able to
automatically differentiate between the roles performed or calculate pay correctly.
Overtime Miscalculations
There were regular payroll errors associated with calculating daily and weekly overtime,
especially if employees switched shifts or worked with employees in another
department. As a result, employees were underpaid, overpaid, and/or had disputes over pay
regularly.
Compliance Risks
There was no logic built into the payroll solution that would strengthen the company's
defense against a Fair Labor Standards Act audit or inspection.
Manual Adjustments
HR teams manually reconciled hours worked, calculated overtime pay, and corrected
errors, costing between 25-50 hours of work per week and significantly increasing the
risk of human error.
Frequent Payroll Disputes
Due to inconsistencies in payslips, employees regularly raised disputes about incorrect
deductions, missing hours, or incorrect overtime each pay cycle, causing friction and
delays.
Lack of Payslip Clarity
Employees did not have a clear way of seeing how many hours they worked by role, how
much overtime they earned, or how their pay was calculated, leading to mistrust of the
payroll system altogether.
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Solution: Silent Infotech’s Odoo Payroll – US Edition
Silent Infotech created a unified payroll engine that integrates seamlessly with Odoo's
existing ecosystem, offering:
Multi-Classification Support
● W2 Employees: Full tax deductions, benefits, and withholding management
● 1099 Contractors: IRS-ready reporting without benefit complications
● Interns/Temporary Workers: Non-taxable stipend configurations
● Freelancers: Project-based compensation structures
Automated Processing Engine
● Pre-configured federal, state, and local tax tables
● Real-time integration with Odoo Timesheets
● Automatic calculation of withholdings, deductions, and overtime
● Support for hourly, salaried, and commission-based structures.
Compliance-First Architecture
● Built-in W2 and 1099 form generators
● W4 election capture during onboarding
● Year-end IRS threshold reporting
● Complete audit trail for every payroll batch
Other Advanced Features Enabled By Silent Infotech
ACH File Generator for direct deposit.
QuickBooks Sync - Link payroll GLs to QB Desktop/Online.
Accounting Bridge for journal auto-posting.
SV.Net/ELSTER Integration - U.S.-Germany hybrid compliance.
Conclusion
From minimizing conflicts to saving time, this case study shows the real benefits of our
Odoo Payroll. Silent Infotech is ready to assist you with modernizing and automating
your payroll process.
Start your digital transformation with Silent Infotech today!