Enhanced Architecture Studio Operations With Advanced Accounting & Reporting Feature

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About Architectural Firm

A leading architectural firm located in the USA faced challenges in managing its financial and operational performance. They had studios in different countries and each studio used a different reporting and account management system. Key discussion-making accounting and expanse data were not available for management to make key decision. To optimize efficiency, they partnered with Silent Infotech to leverage comprehensive reporting tools, including the Studios Profit and Loss Report, Project Summary, Customer Project Summary, YTD Utilization Report, and Schedule of Value (SOV) Summary. With advance reporting future and bookkeeping services, we help client to make better decision, better use of the available resource and serve client more efficiently.

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Challenges Faced By Multi-national Architecture Firm

Lack of Financial Clarity

The Client struggled to track studio profitability across multiple revenue streams. Was not able to get complete accounting data for all studio and was facing issues to figure profit data. 

Disorganized Project Tracking

The studio lacked a centralized view of project-specific costs, progress, resource utilization and profitability.

Low Resource Utilization Awareness

They had no clear insights into year-to-date (YTD) resource allocation, leading to inefficiencies in staff deployment.

Complex Contract Valuations

The studio's inability to effectively manage contract valuations and cash flow caused delays in payment collection and overall finance.

Solution Provided By Silent Infotech to Architectural Firm

Studio Profit & Loss Report

  • Provided a clear breakdown of revenue streams (e.g., project fees, software licenses) and expenses (e.g., salaries, software costs).
  • Tracked profit margins across various business lines, helping prioritize high-margin services.

Project Summary

  • Delivered real-time insights into active projects, tracking milestones, budgets, and timelines.
  • Helped identify potential delays or overspending early, enabling proactive management across different studios.

Customer Project Summary

  • Centralized data for all customer-specific projects, showing profitability and billing status.
  • Allowed the studio to recognize key clients contributing significantly to revenue growth.

YTD Utilization Report

  • Monitored resource utilization for both personnel and equipment, comparing planned versus actual usage of resources.
  • Highlighted underused resources, leading to cost-saving adjustments.

Schedule of Value (SOV) Summary

  • Simplified complex contract breakdowns, linking project milestones to payment schedules.
  • Enhanced cash flow management by ensuring timely invoicing aligned with work completion.

Centralized Accounting & Bookkeeping Service

  • Centralized Accounting & Bookkeeping unifies financial data for accurate reporting.  
  • It simplifies compliance based on country of operation and improves decision-making.

Implementation Process We Followed

Data Integration

Data Integration

Seamlessly integrated the studio’s financial and operational data into its reporting dashboard.

Team Training

Team Training

Provided comprehensive training for staff to maximize reporting features.

Customization

Customization

Customized dashboards to align with the studio’s specific workflows, such as visualization project tracking and client billing cycles.

Results Achieved

Financial Clarity

Increased overall profit margins by 15% within six months due to better cost tracking and service prioritization.

Project Efficiency

Reduced project delays by 25% by addressing bottlenecks identified through the Project Summary tool.

Improved Client Relationships

Enhanced transparency with clients using the Customer Project Summary, fostering trust and repeat business.

Optimized Resource Utilization

Boosted staff and equipment utilization by 20%, ensuring resources were allocated to high-priority tasks.

Better Cash Flow Management

Reduced payment collection delays by aligning invoices with SOV milestones, improving cash flow by 30%.

Conclusion

By leveraging Silent infotech's bookkeeping and advance reporting tools, the architecture firm transformed its operational and financial processes. The actionable insights provided by these reports enabled sustainable growth, improved client relationships, and enhanced profitability.